Our annual convention is the ultimate Sigma Tau Delta experience—a unique and amazing opportunity to spend four event-filled days with over 900 students, faculty, and respected authors who share your love of English. To make it possible for chapters to send multiple attendees, convention planners work hard to keep convention expenses low and to offer a number of discounts and reimbursements.
Chapters and Individual Members
While fundraising is a necessary activity for every Sigma Tau Delta chapter—and although attending convention may not be the only (or even primary) use of your fundraising energies—the opportunity to attend and present at the convention can generate renewed enthusiasm and creativity for fundraising. Attendees also return home with exciting new ideas and resources for projects and activities that will bring in money for your chapter next year.
Our Student Leaders and convention planners have the following suggestions for obtaining funding for convention travel.
Earn $200 for Your Chapter
- Decide who from your chapter will be the official voting delegate (only one per chapter is allowed).
- This student member must attend the General Business Meeting & Regional Meeting on Friday (11:00 a.m. – 12:45 p.m.).
- Fill out the form provided at the meeting and return it at the Regional Caucus.
- A reimbursement check of $200 ($400 for chapters outside of the continental US) will be mailed shortly after the convention.
Note: Chapters should decide ahead of time whether the funds should be used by the chapter’s student delegate for his/her expenses or whether the money should be returned to the chapter treasury.
Apply for Awards
Sigma Tau Delta gives away thousands of dollars each year in project grants, service projects, and chapter awards for outstanding chapters and publications.
Hold a Common Reader Event or an Author Spotlight Event
Regents offers $100 for chapters that host an activity connected to the Common Reader, The Rock Eaters. The application for these funds (Regents’ Common Reader Awards) is quick and easy to complete. Regents also offer a $100 grant for chapters that host an activity highlighting the Spotlighted Author at the 2023 Convention, American Novelist Toni Morrison.
Plan Fundraising Events
Annual chapter reports and conversations with past Student Leaders have provided numerous suggestions for effective fundraising events and activities. Check out Chapter Life: Fundraising for ideas.
Submit Your Strongest Works
More than $14,000 will be given in convention awards for the best submitted works. These awards are highly competitive, so enlist the help of Chapter Advisors and faculty mentors as you select and revise submissions, or take the time as a chapter to help each other revise and polish before submitting.
Make Hotel Plans Early
Reserve your hotel rooms no later than March 7, 2023, and be sure to ask for Sigma Tau Delta’s special convention rates. These rates will be available until this date, or until our room block is full, whichever comes first. Make your reservations early so you can make sure your group gets the rooms you need.
Share a Room; Save BIG
If you have an odd number of people, consider finding roommates from other Sigma Tau Delta chapters. Sharing hotel rooms, whether or not you room with your own chapter members, can cut down on expenses and create lasting friendships. Contact the Central Office if you are looking for a roommate(s).
Use Early Registration Discount
Register before January 17, 2023, to take advantage of the early registration fee.
Explore Travel Options
- Consider whether the cost of driving as a group is cheaper than flying. Driving may not be the fastest way to travel, but it might make it possible for more of your members to attend the convention.
- Look at the possibility of traveling by train. If you have the time, you can take the train for almost half the cost of flying. Amtrak offers group rates and student rates.
- Explore websites devoted to discounted flights (Travelocity.com, Priceline.com, Kayak.com, Expedia.com, CheapAir.com) often and early to find the best prices.
Apply for Awards and Scholarships
In addition to the chapter awards and the convention awards, Sigma Tau Delta gives away over $80,000 each year for individual awards and scholarships. Such awards may allow you to set aside money for attending the convention. Work with your Chapter Advisor and other faculty in revising your applications.
Advice for Chapter Advisors on Seeking Funding
We encourage Chapter Advisors to plan early to 1) solicit travel funds, 2) take advantage of Society discounts and reimbursement opportunities, and 3) explore cost-saving strategies to minimize travel expenses.
Chapter Advisors can often solicit funds from their own English/related departments, but they might also consider approaching deans or provosts, student government associations, offices in Student Affairs, the Honors College or Program, university foundations, chapter alumni, or the provosts, vice-presidents, or president.
You can find many fundraising tips on our website. Remember to:
- Ask early! As soon as your students submit papers, try to secure a pledge for support before other organizations request the funds.
- Be specific! Make an itemized spreadsheet listing the projected costs (e.g., food, lodging, transportation, registration fees, etc.).
- Divide expenses out per person to help make the amount look more reasonable to administrators and other supporters. They will see how much each person will require to attend the convention.
- Specifics help sell your request: make a list of students presenting papers, serving on roundtables, and chairing sessions.
- Deliver requests in person, take 1-2 chapter leaders along when you make the requests if possible.